Our number one goal is to make your meeting or incentive event an outstanding success. We pay close attention to detail and ensure everything is just perfect. We will be onsite* to ensure everything runs seamlessly. We provide the following services to you:
- Research and recommend the right all-inclusive resort and destination to meet your program needs and objectives.
- Negotiate the best rates and amenities to fit your budget and preferences with the resort and administer all contract provisions.
- Handle all online and manual reservations including collection of required Department of Homeland Security information
- Provide an experienced coordinator who serves as your day-to-day liaison with the resort, ground operators, air suppliers, hotel for early arrivals, etc
- Review and recommend how to adapt your program to the resort environment and provide unlimited consulting throughout the entire planning period
- Customize the on-site experience with private events/excursions/parties
- Develop the written operational plan, event orders, and timelines
- Anticipate needs, follow up on all details, solve problems, manage database of participants and provide all necessary manifests
- Coordinate awards, meeting needs. audio visual equipment, port activities and VIP requirements.
- Create an event website with online registration forms, invitations and other communication pieces upon request*
- Provide professional staff on-site* to ensure smooth event management.
- Monitor budget, provide periodic accounting and financial reconciliation at end of program
- Provide additional support including room gifts, signage, name badges, reception decor, gift baskets, logo items, and much, much more!
Our job isn't done until you are completely satisfied with your experience!
